TRANSFER REGULATIONS

2-4 TRANSFERS | 4-4 TRANSFERS | 4-2-4 TRANSFERS


notification of transfer (TRANSFER PORTAL) policy and procedures

LSU Athletics notification of transfer policy and process is designed to meet the requirements pursuant to NCAA Bylaw 13.1.1.3 and its subsections.  Specifically, that a student-athlete may initiate the notification of transfer process by providing his or her institution with a written notification of transfer at any time and our institution has two (2) business days in which to enter the student-athlete’s name into the NCAA national transfer database. 

Procedure for Submitting Written Notification of Transfer

1. Written notification of transfer should be sent by the involved student-athlete via ARMS Compliance Software.  The Notification to Transfer workflow is located on the ARMS Dashboard under Workflow Launchpad.

2. Student-athletes are encouraged to speak with their head coach and/or sport supervisor prior to submitting a written notification of transfer.

3. It is recommended that a student-athlete meet with the compliance office or senior women’s administrator to discuss applicable legislation and their transfer options during an exit interview prior to his or her name being entered into the NCAA Transfer Database.  This meeting may be held prior to or after providing written notification.

4. Once written notification is submitted by the student-athlete in ARMS, an automatic email will generate to the head coach, senior women’s administrator and members of the compliance office of the student-athlete’s desire to be placed into the NCAA transfer database.

5. A compliance staff member will enter the student-athlete’s name into the NCAA Transfer Database within two (2) business days of the receipt of ARMS Written Notification of Transfer Workflow from the student-athlete.

6. The NCAA transfer database will facilitate the initiation of the transfer process through the following mechanisms:

  • An institution’s compliance staff enters the student-athlete’s general information into the notification of transfer tab within two business days.

  • Immediately following submission, automatic alerts are sent to the student-athlete and selected institutional staff (e.g., director of athletics, compliance, faculty athletics representative, etc.)

  • The student-athlete’s notification of transfer information is posted with a date stamp record, after which permissible recruiting conversations may begin.

  • The student-athlete’s notification of transfer information becomes searchable by other institutions, to confirm that permissible recruiting contacts may occur.

  • The institution subsequently enters and periodically updates, if necessary, the student-athlete’s typical tracer form information regarding eligibility and participation history.

  • If the student-athlete transfers or remains enrolled at the original institution during the subsequent academic year, the student-athlete’s notification of transfer information will be archived.

7.  Once a student-athlete has been entered into the transfer database, the workflow is approved by compliance and an email is generated to the student-athlete indicating NCAA rules regarding scholarship reduction/cancellation and access to benefits and services. 

8. The student-athlete will receive a follow-up email regarding the use of the one-time transfer (if applicable).

9. The student-athlete's notification of transfer expires at the time in which he or she withdraws the notification or begins classes at his or her original institution or another institution during the subsequent academic year.

Withdrawal

A student-athlete’s record may be withdrawn from the portal at any time during the transfer process, by completing the ARMS Transfer Database Withdrawal Workflow. The student-athlete will receive an automatic e-mail notification when this occurs. The student-athlete’s record will remain on the NCAA transfer list with a “withdrawn” notation and date.

While a student-athlete has the ability to withdraw their name from the NCAA transfer database, the head coach does not have to award athletics aid for future terms or permit the student-athlete to return to their team.

One-Time Transfer Exception

As outlined in NCAA Bylaw 14.5.5.2.10, LSU will indicate on the NCAA transfer tracer whether or not the student-athlete is being granted an exception to the transfer-residence requirement.

a. In the sports of football, basketball and baseball a student-athlete will have to serve an academic year in residence upon enrollment at the second institution unless student-athlete meets an NCAA transfer exception (e.g., non-recruited).  

b. Per SEC Bylaw 14.5.5.1, a student-athlete transferring from the LSU to another SEC institution to participate in any sport will be required to fulfill a year in residence (two full time semesters) at the second SEC institution.

c. If the student-athlete’s request for the one-time transfer exception is denied, the student-athlete has the right to request a hearing to contest the denial. The request must be made in writing. All hearings will be conducted by an entity independent of the Athletic Department.

d. Upon request by another institution, LSU will complete the transfer tracer in the NCAA Transfer Portal and will update, as needed.

Benefits & Services

NCAA Bylaw 13.1.1.3.2 requires institutions to have written policies related to the implications of a student-athlete providing written notification of transfer, including a description of services and benefits (e.g., academic support services, access to athletics facilities) that will or will not be provided to a student-athlete upon receipt of notification.  Such policies shall be published and generally available to student-athletes.

Athletics administration reserves the right to restrict any of the following benefits and services.  Access to the following benefits and services will be reviewed on a case-by-case basis (this list is not exhaustive):

  1. Equipment and Apparel

  2. Access to/use of athletically-controlled facilities that are not open to all members of the student body (e.g., practice and competition facilities, locker rooms, weight rooms, team meeting rooms, team lounges, etc.).

  3. Incidental Meals / occasional meals/ fueling stations

  4. Student-athlete complimentary tickets to LSU Athletics events (e.g. football games)

Cancellation or Reduction of Athletics Aid

NCAA Bylaw 15.3.5.1(f) permits an institution to reduce or cancel athletics aid during the period of the award, or reduce or not renew aid for the following academic year or years of the student-athlete’s five-year period of eligibility if the student-athlete provides written notification of transfer (see Bylaw 13.1.1.3) to the institution subject to the following:

·  A student-athlete’s financial aid may not be reduced or canceled until the end of the regular academic term in which written notification of transfer is received.  For example, if a student-athlete submits written notification of transfer during the month of October, then the earliest his or her athletics aid could be cancelled or reduced would be at the end of the fall semester (i.e. no athletics aid beginning with the spring semester).

·  An institution may reduce or cancel the financial aid immediately if a student-athlete provides written notification of transfer to the institution between regular academic terms (winter break, summer break).

·  Student-athletes retain the right to appeal any cancellations, reduction or nonrenewal of athletics aid.

Voluntary Withdrawal

NCAA Bylaw 15.3.4.2 permits an institution to reduce or cancel athletics aid during the period of the award if the recipient:

(a) Renders himself or herself ineligible for intercollegiate competition;

(b) Fraudulently misrepresents any information on an application, letter of intent or financial aid agreement (see Bylaw 15.3.4.2.3);

(c) Engages in serious misconduct warranting substantial disciplinary penalty (see Bylaw 15.3.4.2.4); or

(d) Voluntarily (on his or her own initiative) withdraws from a sport at any time for personal reasons; however, the recipient's financial aid may not be awarded to another student-athlete in the academic term in which the aid is reduced or canceled. A student-athlete's request for written permission to contact another four-year collegiate institution regarding a possible transfer does not constitute a voluntary withdrawal.


SEC Bylaws REGARDING TRANSFERS

14.1.15 Two-Year Eligibility. A student-athlete who, upon enrollment at the certifying institution, has less than two years of eligibility remaining shall not be eligible for intercollegiate competition at a member institution until the student has fulfilled a residence requirement of one full academic year (two full semesters) at the certifying institution. A member institution may request a waiver from the Conference office for a student-athlete transferring from an institution discontinuing a sport, provided that the student-athlete cannot complete his or her eligibility at the institution discontinuing the sport, or for a student-athlete transferring for the purpose of enrolling in an academic program not offered at the institution from which he or she is transferring. [Adopted: 6/3/93; effective for those student-athletes matriculating to the certifying institution subsequent to August 1, 1994; Revised: 6/3/05; Revised: 6/2/06; Revised: 6/1/07; Clarified/Conformed/Revised: 6/1/11; Revised: 6/2/17]

14.1.15.1 Graduate Student Exception. A student-athlete with less than two years of eligibility remaining upon enrollment at the certifying institution may receive financial aid, practice, or compete at a member institution, provided the following criteria are met [Adopted: 5/30/2014 Revised: 6/2/17]:

(a) The student-athlete has completed all requirements for and has been awarded a baccalaureate degree from his or her previous institution;

(b) The student-athlete has been admitted to and is enrolled in a graduate or professional school at the member institution;

(c) The student-athlete is immediately eligible for financial aid, practice, and competition under all other Conference and NCAA rules (e.g., transfer requirements, progress towards degree, etc…), and all applicable waivers are complete, and

(d) The student-athlete has not been subject to official university or athletics department disciplinary action at any time during enrollment at any previous collegiate institution (excluding limited discipline applied by a sports team).

14.5.5.1 Transferring within the Southeastern Conference. A transfer student from a member institution shall not be eligible for intercollegiate competition at another member institution until the student has fulfilled a residence requirement of one full academic year (two full semesters) at the certifying institution. Further, a transfer student-athlete admitted after the 12th class day may not utilize that semester for the purpose of establishing residency. Student-athletes meeting the terms of NCAA Bylaws 14.5.5.2.1, 14.5.5.2.2, 14.5.5.2.3, 14.5.5.2.4, 14.5.5.2.5, 14.5.5.2.6, 14.5.5.2.7, 14.5.5.2.8 and 14.5.5.2.9 may seek a waiver of the provisions of this bylaw. [Revised: 6/2/00; effective 8/1/2001; Revised: 6/1/08]

14.5.5.1.1 Exception – Graduate Transfer. A transfer student who has been admitted to and is enrolled in a graduate or professional school at a member institution other than the member institution from which he or she previously received a baccalaureate degree, may be eligible for intercollegiate competition provided the student is immediately eligible for competition under all other Conference and NCAA rules and all applicable waivers are complete. [Adopted: 6/1/18]

14.5.5.1.2 Exception – Postseason Competition Prohibition. A transfer student from a member institution that is prohibited by the NCAA or the SEC from participating in postseason competition may be eligible for intercollegiate competition provided the student is immediately eligible for competition under all other Conference and NCAA rules and all applicable waivers are complete. [Adopted: 6/1/18]


NCAA BYLAWS REGARDING TRANSFERS

14.5.5.2 Exceptions for Transfers From Four-Year Colleges. A transfer student (other than one under disciplinary suspension per Bylaw 14.5.1.2) from a four-year collegiate institution is not subject to the residence requirement for intercollegiate competition, provided the student does not have an unfulfilled residence requirement at the institution from which he or she is transferring (except for the return to original institution without participation or with minimal participation exception) and any of the following exceptions is satisfied. During the student-athlete's first academic year of full-time collegiate enrollment, such conditions may serve as a basis for an exception to the residence requirement only for transfer students who, at the time of initial collegiate enrollment, met the requirements for qualifiers (set forth in Bylaw 14.3.1) in Division I. (Revised: 1/10/90, 1/10/91 effective 8/1/91, 4/27/00 effective 8/1/01, 3/10/04, 5/19/08, 6/24/09)

14.5.5.2.1 Educational Exchange Exception. The student returns to his or her original institution under any of the following conditions:

(a) After participation in a cooperative educational exchange program, provided the student is to receive a baccalaureate degree from the institution from which the student transferred to participate in the exchange program;

(b) After one semester or quarter of attendance at another institution for purposes of taking academic courses not available at the original institution, regardless of whether they are required in the degree program the student-athlete is pursuing at the first institution. In such an instance, the student also may take additional courses that were available at the first institution; or

(c) After one academic year of attendance at another collegiate institution, in accordance with the program recommended by the appropriate academic officer at the original institution, provided the student was in good academic standing at the time the student left the original institution.

14.5.5.2.2 Exchange Student Exception. The student is enrolled in the certifying institution for a specified period of time as a bona fide exchange student participating in a formal educational exchange program that is an established requirement of the student-athlete's curriculum. (Revised: 1/11/89, 1/10/92)

14.5.5.2.3 Discontinued Academic Program Exception. The student changed institutions in order to continue a major course of study because the original institution discontinued the academic program in the student’s major. (Revised: 4/27/00)

14.5.5.2.4 International Student Program Exception. The individual is an international student who is required to transfer (one or more times) because of a study program predetermined by the government of the student's nation or the sponsoring educational organization.

14.5.5.2.5 Military Service Exception. The student returns from at least 12 months of active service in the armed forces of the United States. (Revised: 1/9/06, 1/17/09 effective 8/1/09)

14.5.5.2.5.1 Collegiate Enrollment Concurrent With Military Service. The amount of time that an individual is enrolled as a regular student in a collegiate institution while concurrently on active military duty may not be counted as a part of the 12-month active-duty period that qualifies a student for an exception to the transfer-residence requirement. (Revised: 1/9/06, 1/17/09 effective 8/1/09)

14.5.5.2.6 Discontinued/Nonsponsored Sport Exception. In a particular sport when the student transfers at any time to the certifying institution and participates in the sport on the intercollegiate level after any of the following conditions has occurred: (Revised: 3/10/04, 10/4/17)

(a) The student's original four-year collegiate institution dropped (or has publicly announced it will drop) the sport (in which the student has practiced or competed at that institution in intercollegiate competition) from its intercollegiate program while the student was in attendance at the institution; or

(b) The student's original four-year collegiate institution reclassified (or has publicly announced it will reclassify) the sport (in which the student has practiced or competed at that institution in intercollegiate competition) from Division I to Division III status while the student was in attendance at the institution, and the student subsequently had not competed in that sport on the Division III level; or

(c) The student's original four-year collegiate institution never sponsored the sport on the intercollegiate level while the student was in attendance at the institution, provided the student had never transferred (see Bylaw 14.5.2) from any other collegiate institution that offered intercollegiate competition in that particular sport while the student was in attendance.

14.5.5.2.6.1 Original Institution. In applying this provision for an exception to the residence requirement, the original collegiate institution shall be the one in which the student was enrolled immediately prior to transfer to the certifying institution, it being understood that, if the student is transferring from an institution that never sponsored the sport on the intercollegiate level, the student never shall have transferred from any other collegiate institution that offered intercollegiate competition in that sport while the student was in attendance. (Revised: 10/4/17)

14.5.5.2.7 Two-Year Nonparticipation or Minimal Participation Exception. The student transfers to the certifying institution from another four-year college and, for a consecutive two-year period immediately before the date on which the student begins participation (practice and/or competition), the student has neither engaged in intercollegiate competition nor engaged in other countable athletically related activities in the involved sport in intercollegiate athletics beyond a 14-consecutive-day period, and has neither practiced with a noncollegiate amateur team nor engaged in organized noncollegiate amateur competition while enrolled as a full-time student in a collegiate institution. The 14-consecutive-day period begins with the date on which the student-athlete first engages in any countable athletically related activity (see Bylaw 17.02.1). The two-year period does not include any period of time before the student's initial collegiate enrollment. (Revised: 1/10/95, 1/9/06)

14.5.5.2.8 Return to Original Institution Without Participation or With Minimal Participation Exception. The student transfers to a second four-year collegiate institution, does not compete at the second institution and does not engage in other countable athletically related activities in the involved sport at the second institution beyond a 14-consecutive-day period and returns to the original institution. The 14-consecutive-day period begins with the date on which the student-athlete first engages in any countable athletically related activity (see Bylaw 17.02.1). A student may use this exception even if he or she has an unfulfilled residence requirement at the institution from which he or she is transferring. (Revised: 3/10/04, 1/9/06)

14.5.5.2.9 Nonrecruited Student Exception. The student transfers to the certifying institution, and the following conditions are met: (Revised: 1/9/06)

(a) The student-athlete was not recruited by the certifying institution (per Bylaw 13.02.14.1);

(b) No athletically related financial assistance has been received by the student-athlete; and

(c) The student-athlete has not competed for any previous institution and has not engaged in other countable athletically related activities in intercollegiate athletics beyond a 14-consecutive-day period at any previous institution. The 14-consecutive-day period begins with the date on which the student-athlete first engages in any countable athletically related activity (see Bylaw 17.02.1).

14.5.5.2.10 One-Time Transfer Exception. The student transfers to the certifying institution from another four-year collegiate institution, and all of the following conditions are met (for graduate students, see Bylaw 14.6.1): (Revised: 1/16/93 effective 8/1/93, 1/11/94, 1/10/95, 1/9/96, 1/11/97, 11/1/00 effective 8/1/01, 4/26/01, 4/28/05 effective 8/1/05, 4/27/06 effective 10/15/06, 12/15/06, 4/27/07 effective 8/1/08, 4/29/10 effective 8/1/10, 4/22/11)

(a) The student is a participant in a sport other than baseball, basketball, bowl subdivision football or men's ice hockey at the institution to which the student is transferring. A participant in championship subdivision football at the institution to which the student is transferring may use this exception only if the participant transferred to the certifying institution from an institution that sponsors bowl subdivision football and has two or more seasons of competition remaining in football or the participant transfers from a Football Championship Subdivision institution that offers athletically related financial aid in football to a Football Championship Subdivision institution that does not offer athletically related financial aid in football;

(b) The student has not transferred previously from one four-year institution unless, in the previous transfer, the student-athlete received an exception per Bylaw 14.5.5.2.6 (discontinued/nonsponsored sport exception);

(c) At the time of transfer to the certifying institution (see Bylaw 14.5.2), the student would have been academically eligible had he or she remained at the institution from which the student transferred, except that he or she is not required to have fulfilled the necessary percentage-of-degree requirements at the previous institution; and

(d) If the student is transferring from an NCAA or NAIA member institution, the student's previous institution shall certify in writing that it has no objection to the student being granted an exception to the transfer-residence requirement. If an institution receives a written request for a release from a student-athlete, the institution shall grant or deny the request within seven business days. If the institution fails to respond to the student-athlete's written request within seven business days, the release shall be granted by default and the institution shall provide a written release to the student-athlete.

14.5.5.2.10.1 Hearing Opportunity. If the student's previous institution denies his or her written request for the release, the institution shall inform the student-athlete in writing that he or she, upon written request, shall be provided a hearing conducted by an institutional entity or committee outside the athletics department (e.g., the office of student affairs; office of the dean of students; or a committee composed of the faculty athletics representative, student-athletes and nonathletics faculty/staff members). The institution shall conduct the hearing and provide written results of the hearing to the student-athlete within 15 business days (see Bylaw 14.02.4) of receipt of the student-athlete's written request for a hearing. The student-athlete shall be provided the opportunity to actively participate (e.g., in person, via telephone) in the hearing. If the institution fails to conduct the hearing or provide the written results to the student-athlete within 15 business days, the release shall be granted by default and the institution shall provide a written release to the student-athlete. (Revised: 1/11/94, 4/26/01, 4/29/10 effective 8/1/10)

14.5.5.2.10.2 Nonrecruited Student. A student-athlete who does not qualify for the exception due to Bylaw 14.5.5.2.10-(a) may use the one-time transfer exception, provided he or she was not recruited by the original four-year institution and has never received institutional athletically related financial aid from any four-year institution. (Adopted: 1/9/06 effective 8/1/06)

14.5.5.3 Competition in Year of Transfer. A transfer student from a four-year institution, who has received a waiver of or qualifies for an exception to the transfer residence requirement (per Bylaw 14.5.5.2), is not eligible to compete at the certifying institution during the segment that concludes with the NCAA championship if the student-athlete has competed during that segment of the same academic year in that sport at the previous four-year institution. (Adopted: 1/10/95 effective 8/1/95, Revised: 1/14/97 effective 8/1/97, 4/29/04 effective 8/1/04)

14.5.5.3.1 Competition or Receipt of Athletically Related Financial Aid in Year of Transfer -- Tennis. In tennis, a transfer student from a four-year institution who enrolls at the certifying institution as a full-time student after the conclusion of the first term of the academic year and qualifies for an exception to the one-year residence requirement shall not be eligible for competition until the following academic year if he or she has competed during the same academic year or received athletically related financial aid during the same academic year from the previous four-year institution. (Adopted: 1/17/09 effective 8/1/10, Revised: 1/16/10 effective 8/1/10)

14.5.5.4 Eligibility for Institutional Athletically Related Financial Aid. A transfer student from a four-year institution may receive institutional athletically related financial aid during his or her first academic year at the certifying institution only if he or she would have been academically eligible to compete during the next regular academic term had the student-athlete remained at the previous institution. A student-athlete who transfers from a four-year institution to a two-year institution and then to the certifying institution shall complete at least one regular academic term of enrollment at the two-year institution to be eligible for institutional athletically related financial aid at the certifying institution. (Adopted: 1/9/06 effective 8/1/07, Revised: 1/8/07 effective 8/1/07)

14.5.5.4.1 Exceptions. A four-year transfer student-athlete may receive institutional athletically related financial aid during his or her first academic year at the certifying institution, provided: (Adopted: 9/18/07)

(a) The student-athlete transferred from a four-year institution that did not sponsor the student-athlete's sport on the intercollegiate level while he or she was in attendance and the student did not previously transfer from any other collegiate institution that offered intercollegiate competition in the sport; or

(b) The student-athlete has not participated in intercollegiate competition and has not engaged in other countable athletically related activities in the sport beyond a 14-consecutive-day period.


ADDITIONAL NCAA BYLAWS

13.1.1.3 Four-Year College Prospective Student-Athletes. An athletics staff member or other representative of the institution's athletics interests shall not make contact with the student-athlete of another NCAA Division I institution, directly or indirectly, without first obtaining authorization through the notification of transfer process. Before making contact, directly or indirectly, with a student-athlete of an NCAA Division II or Division III institution, or an NAIA four-year collegiate institution, an athletics staff member or other representative of the institution's athletics interests shall comply with the rule of the applicable division or the NAIA rule for making contact with a student-athlete. [See Bylaw 19.1.2-(f).]

13.1.1.3.1 Notification of Transfer. A student-athlete may initiate the notification of transfer process by providing his or her institution with a written notification of transfer at any time. The student-athlete's institution shall enter his or her information into the national transfer database within two business days of receipt of a written notification of transfer from the student-athlete. [D]

13.1.1.3.2 Written Policies. An institution shall have written policies related to the implications of a student-athlete providing written notification of transfer, including a description of services and benefits (e.g., academic support services, access to athletics facilities) that will or will not be provided to a student-athlete upon receipt of notification. Such policies shall be published and generally available to student-athletes (e.g., student-athlete handbook, institution's website).

13.1.1.3.3 Student-Athlete Withdrawn From Four-Year College. An institution may contact a student-athlete who has withdrawn officially from a four-year collegiate institution without obtaining authorization through the notification of transfer process only if at least one academic year has elapsed since the withdrawal.

13.1.1.3.3.1 Exception -- Official Religious Mission. An institution shall not contact a student-athlete who has begun service on an official religious mission without obtaining authorization through the notification of transfer process if the student-athlete signed a National Letter of Intent (NLI) and attended the institution (with which he or she signed the NLI) as a full-time student. If such a student-athlete has completed his or her official religious mission and does not enroll full time in a collegiate institution within one calendar year of completion of the mission, an institution may contact the student-athlete without obtaining authorization through the notification of transfer process. [D]

13.1.1.3.4 Transfer From Institution Placed on Probation by Committee on Infractions. It is not necessary for an institution to obtain authorization through the notification of transfer process to recruit a student-athlete at an institution that has been placed on probation with sanctions that preclude it from competing in postseason competition during the remaining seasons of the student-athlete's eligibility. However, the student-athlete's institution must be notified of the recruitment and may establish reasonable restrictions related to the contact (e.g., no visits during class time), provided such restrictions do not preclude the opportunity for the student-athlete to discuss transfer possibilities with the other institution [see Bylaw 14.7.2-(c)]. [D]

13.1.1.3.5 Transfer From Institution Ineligible for Postseason Competition -- Academic Performance Program. On approval by the Committee on Academics, an institution may contact a student-athlete at another institution whose team is ineligible for postseason competition during the remaining seasons of the student-athlete's eligibility due to sanctions pursuant to the Academic Performance Program, without obtaining authorization through the notification of transfer process. The student-athlete's institution must be notified of the recruitment and may establish reasonable restrictions related to the contact (e.g., no visits during class time), provided such restrictions do not preclude the opportunity for the student-athlete to discuss transfer possibilities with the other institution [see Bylaw 14.7.2-(d)]. [D]

15.3.5.1 Reduction, Cancellation or Nonrenewal Permitted. Institutional financial aid based in any degree on athletics ability may be reduced or canceled during the period of the award or reduced or not renewed for the following academic year or years of the student-athlete's five-year period of eligibility if the recipient:

(a) Renders himself or herself ineligible for intercollegiate competition;

(b) Fraudulently misrepresents any information on an application, letter of intent or financial aid agreement (see Bylaw 15.3.5.1.2);

(c) Engages in serious misconduct warranting substantial disciplinary penalty, as determined by the institution's regular student disciplinary authority;

(d) Voluntarily (on his or her own initiative) withdraws from a sport at any time for personal reasons; however, the recipient's financial aid may not be awarded to another student-athlete in the academic term in which the aid is reduced or canceled;

(e) Violates a nonathletically related condition outlined in the financial aid agreement or violates a documented institutional rule or policy (e.g., academics policies or standards, athletics department or team rules or policies); or

(f) Provides written notification of transfer (see Bylaw 13.1.1.3) to the institution; however, the student-athlete’s financial aid may not be reduced or canceled until the end of the regular academic term in which written notification of transfer is received.  If a student-athlete provides written notification of transfer to the institution between regular academic terms (winter break, summer break) the institution may reduce or cancel the financial aid immediately.